Applying to university can be a big deal, and sometimes, you might need to send a sample of your work to the admissions team. Whether it’s a writing sample, a portfolio, or something else, knowing How To Email A University Admissions Sample correctly can really help your application stand out. This guide will walk you through the process, from writing the perfect email to attaching your document like a pro. We’ll cover different scenarios, too, so you’ll be prepared no matter what the situation.
Crafting the Perfect Email
Before you even think about attaching your sample, you need to write a compelling email. This is your chance to make a great first impression and give the admissions team some context. Here’s how to do it:
First, start with a clear and professional subject line. Something like “Application for [Program Name] - [Your Name] - [Sample Submission]” works well. Next, address the admissions office or the specific person if you know their name. A simple “Dear Admissions Committee” or “Dear Mr./Ms. [Last Name]” is perfect. Then, in the body of the email, explain why you’re sending the sample. Keep it concise and easy to read.
When explaining the sample itself, provide some important details. What is it? When did you create it? What’s it meant to showcase? Think about the following:
- The name of your sample.
- A brief description of the project.
- What skills the sample demonstrates (e.g., writing, analysis, creativity).
Finally, end with a polite closing. “Sincerely,” “Best regards,” or “Thank you for your time and consideration” are all great choices. Make sure to proofread your email for any typos or grammatical errors. A well-written email shows you’re serious about your application.
Email Example: Submitting a Writing Sample
Subject: Application for English Literature - Jane Doe - Writing Sample
Dear Admissions Committee,
Please find attached a writing sample for my application to the English Literature program. This essay, titled “The Symbolism of the Raven,” was written for my AP English class and explores themes of loss and despair in Edgar Allan Poe’s poem.
I’m submitting this sample to showcase my analytical writing skills and my ability to engage with complex literary texts. I believe this sample reflects my passion for literature and my readiness for university-level studies.
Thank you for your time and consideration.
Sincerely,
Jane Doe
Email Example: Submitting a Portfolio of Art
Subject: Application for Fine Arts - John Smith - Portfolio Submission
Dear Admissions Office,
I am writing to submit my portfolio as part of my application to the Fine Arts program. The attached PDF contains a selection of my recent works, including drawings, paintings, and digital art pieces.
This portfolio highlights my development in various artistic mediums and demonstrates my creative vision and technical skills. It shows my exploration of color, form, and composition.
I look forward to your review and appreciate your consideration.
Best regards,
John Smith
Email Example: Following Up After Sending a Sample
Subject: Following Up - Application for Computer Science - Alice Brown
Dear Mr. Johnson,
I hope this email finds you well. I am writing to follow up on my application and the sample I submitted last week. I wanted to ensure you received everything properly.
I understand you are very busy, but I would be grateful for any updates on the review process.
Thank you for your time and consideration.
Sincerely,
Alice Brown
Email Example: Asking for Clarification About a Sample
Subject: Inquiry Regarding Application - [Your Name] - [Application Number]
Dear Admissions Committee,
I hope this email finds you well. I am writing to inquire about the required sample for my application. I am unsure of the preferred format for the submission of a sample of my research.
I want to ensure I submit the correct material. Could you please provide me with some guidance on the format and content you prefer for this sample?
Thank you for your time and your help with this matter.
Sincerely,
[Your Name]
Email Example: Submitting a Video Sample
Subject: Application for Film Studies - Michael Davis - Video Sample
Dear Admissions Committee,
I am writing to submit a link to my video sample as part of my application to the Film Studies program. The video showcases a short film I wrote, directed, and edited.
You can view the video at [Insert Link Here]. This project demonstrates my skills in storytelling, cinematography, and post-production.
Thank you for considering my application.
Sincerely,
Michael Davis
Email Example: Requesting an Extension
Subject: Application for [Program Name] - [Your Name] - Request for Extension
Dear Admissions Committee,
I am writing to request an extension on the deadline for submitting my application sample. I am experiencing a temporary setback due to [briefly explain reason, e.g., a family emergency, illness].
I would be very grateful if you could grant me an extension of [number] days until [new date]. I am committed to submitting a high-quality sample and believe this additional time will enable me to complete it to the best of my ability.
Thank you for your understanding and consideration.
Sincerely,
[Your Name]
In conclusion, knowing how to email a university admissions sample is crucial for any student. By following the steps and examples in this guide, you can create professional and informative emails that highlight your work and increase your chances of getting accepted. Remember to always be polite, professional, and double-check everything before you hit “send”! Good luck with your applications!