Employee referrals are a fantastic way to land a job, and knowing how to craft a compelling email to HR is key! This guide will walk you through everything you need to know about sending an effective Employee Referral Email To Hr Sample, from the basics to specific examples for various situations. Let’s get you started on the path to success!
Understanding the Importance of a Referral Email
Submitting an employee referral is more than just sending an email. It’s a chance to introduce a potential candidate, vouch for their skills, and often, even get a bonus if the referral leads to a hire!
Before you hit send, make sure you understand the company’s referral program. Does your company offer a bonus for successful referrals? Do they have specific requirements for what needs to be included in the email? Knowing these details can help you tailor your email and increase your chances of success.
An effective employee referral email can significantly boost your chances of getting your resume seen and potentially landing an interview. Remember, referrals often jump the queue! They often go straight to the hiring manager rather than getting lost in the pile.
- Research the company and the open position.
- Craft a personalized email.
- Provide specific details about the candidate’s qualifications.
Referral for a Specific Open Position
Subject: Employee Referral - [Candidate Name] - [Job Title]
Dear [HR Manager Name],
I’m writing to recommend [Candidate Name] for the [Job Title] position that I saw advertised on [Platform where you saw the job posting – e.g., company website, LinkedIn]. I’ve worked with [Candidate Name] at [Previous Company or context] for [Number] years/months, and I’ve been consistently impressed by their [mention 2-3 key skills relevant to the job, e.g., strong communication skills, project management abilities, expertise in data analysis].
[Candidate Name]’s resume is attached for your review, and I believe their experience in [mention specific experience relevant to the job description] aligns perfectly with the requirements of this role. I’m confident that they would be a valuable asset to the team.
Please feel free to contact me if you have any questions.
Sincerely,
[Your Name] [Your Job Title]
[Your Employee ID, if applicable]
General Referral for a Candidate with Specific Skills
Subject: Employee Referral - [Candidate Name] - Strong [Skill/Area of Expertise]
Dear [HR Manager Name],
I’d like to refer [Candidate Name] for potential opportunities at [Company Name]. I know that we are always looking for talented individuals, and I believe [Candidate Name]’s skills in [Skill Area, e.g., Software Development, Marketing, Customer Service] would be a great fit.
I’ve known [Candidate Name] for [Duration] and have witnessed firsthand their proficiency in [Specific Skill 1] and [Specific Skill 2]. They are [mention 1-2 positive qualities, e.g., a highly motivated individual, a team player, a quick learner]. While I don’t have a specific role in mind, I believe their skills would be valuable to our organization.
Their resume is attached for your review.
Thank you for your time and consideration.
Best regards,
[Your Name] [Your Job Title]
[Your Employee ID, if applicable]
Referral for a Friend or Family Member
Subject: Employee Referral - [Candidate Name]
Dear [HR Manager Name],
I’m writing to refer [Candidate Name] for any open positions that may align with their experience and skills. I’ve known [Candidate Name] for [duration and relationship, e.g., many years as a close friend/ as my sister], and I can vouch for their [positive traits and skills, e.g., strong work ethic, excellent communication skills, experience in project management].
[Candidate Name] is currently seeking opportunities in [mention desired field or area of expertise]. I believe that their skills and experience would be a great asset to [Company Name].
Please find [Candidate Name]’s resume attached for your consideration.
Sincerely,
[Your Name] [Your Job Title]
[Your Employee ID, if applicable]
Referral Highlighting Specific Accomplishments
Subject: Employee Referral - [Candidate Name] - [Job Title, if known]
Dear [HR Manager Name],
I am pleased to recommend [Candidate Name] for a position at [Company Name]. I worked with [Candidate Name] at [Previous Company] where they were responsible for [briefly describe their responsibilities].
One of their key accomplishments was [mention a specific, measurable achievement, e.g., increasing sales by 15%, leading a successful project that was completed under budget and ahead of schedule, improving customer satisfaction scores]. Their ability to [mention 2-3 key skills, e.g., problem-solve, work collaboratively, and manage complex projects] would be a valuable addition to our team.
I have attached [Candidate Name]’s resume for your review and encourage you to contact them directly to schedule an interview.
Thank you,
[Your Name] [Your Job Title]
[Your Employee ID, if applicable]
Referral After a Networking Event
Subject: Employee Referral - [Candidate Name] - [Follow Up from Networking Event]
Dear [HR Manager Name],
It was a pleasure meeting you at the [Name of Event] on [Date]. As promised, I’m following up to refer [Candidate Name] for potential opportunities at [Company Name]. We spoke briefly, and I learned about [Candidate Name]’s experience in [mention the candidate’s field and skills discussed].
[Candidate Name] has a strong background in [mention 2-3 relevant skills], and they are particularly skilled at [mention a specific skill or accomplishment discussed]. Their resume is attached for your review. I believe they would be a valuable asset to your team, especially in [mention a specific area, if applicable, that was discussed].
Please let me know if you have any questions.
Sincerely,
[Your Name] [Your Job Title]
[Your Employee ID, if applicable]
Referral with a Strong Personal Recommendation
Subject: Highly Recommend: [Candidate Name] for [Job Title, if known]
Dear [HR Manager Name],
I am writing with a strong recommendation for [Candidate Name]. I have known [Candidate Name] for [duration] in the capacity of [relationship, e.g., a colleague, a former supervisor]. I have been consistently impressed by [mention 2-3 key skills and positive attributes, e.g., their dedication, their work ethic, and their ability to learn quickly].
During our time together, [Candidate Name] consistently demonstrated [mention a specific example of their skills in action, e.g., their ability to lead and motivate a team]. Their skills and experience in [mention key skills] align well with the requirements of [Company Name]. I am confident that [Candidate Name] would be a valuable addition to your team.
Attached, you will find [Candidate Name]’s resume. I am available to answer any questions you may have.
Best regards,
[Your Name] [Your Job Title]
[Your Employee ID, if applicable]
Remember to always be honest, provide specific examples to back up your claims, and personalize each email. Good luck with your referrals!